Fire door inspection software helps fire protection companies improve their operations and meet compliance requirements. Modern technology makes it simple to automate inspections, handle documentation, and increase revenue through deficiency tracking.
Your teams can work smarter with built-in code compliance checklists, GPS tracking, and mobile tools that reduce manual tasks while boosting accuracy. Customers gain 24/7 access to their inspection records through a self-service portal, while QuickBooks integration speeds up billing cycles. Real-time communication keeps field teams connected and responsive. This guide outlines how implementing the right software tools can strengthen your fire protection business and enhance customer satisfaction.
Digital Fire Door Inspection Reports and Compliance
Fire door inspection software is a must-have for modern fire protection companies it is becoming more and more commonplace. It used to be something that was only used by large companies, but now companies of all sizes are using it to stay competitive in the market. Fire inspection software is a powerful tool that is essential for companies to keep up with their competition and stay relevant in today’s fire protection industry.
Benefits of Fire Door Inspection Software
Fire door inspection software can help a company in many ways and one of the best is with code compliance. Our software utilizes the NFPA for code references and is also Joint Commission compliant. By using it, you will stay updated on the latest codes and NFPA references.
Our reports have built-in compliance checklists to ensure that each and every inspection item is inspected and tested properly. If an inspector notes a deficiency on the inspection report, that deficiency will be tracked to make sure that it is followed up on and resolved.
Digital Documentation Management
Another way fire door inspection software benefits companies is through digital documentation management. This allows all of your completed inspection reports, as well as work orders or quotes, to be stored in the cloud where they can easily be searched for, viewed, or downloaded anywhere, anytime.
This also allows your customers to log into the portal and download, print, or view any previous inspection reports completed on their property. Imagine how convenient it would be for your customers to have this self-service option. The ability for a customer to search inspection archives to view previous reports is also beneficial to the fire protection company, because your customer won’t need to call your office and ask you to send them a copy of a previous inspection report. If an insurance underwriter came to their property and asked for the fire door inspection report from last year, the customer could easily log in to your customer portal and download that inspection report for the insurance adjuster. How’s that for great customer service?
Mobile Fire Inspection Team Management
When you utilize fire door inspection software properly, it will make the operation of your fire protection company more efficient. This leads to better use of inspectors’ time and increases overall profits for the company. The auto-routing feature ensures that the inspector groups all of the inspections they are doing for the day into the same area of town. It optimizes the route from one job to the next, making sure that inspectors are not wasting time and burning fuel zigzagging back and forth from job to job. The auto-routing feature streamlines their route and ensures they go from one job to the next in the most efficient manner.
GPS Tracking and Scheduling
The fire inspection software also includes GPS tracking so that you can know where your techs are at all times, as well as when they are at the jobs versus when they are traveling.
You can also schedule and dispatch with fire inspection software. This allows you to take all of the jobs that you need to schedule and put them on the scheduling board on the day and time that the inspector needs to be there. The inspector can open the application to see what their schedule is at any time. Any updates or changes to their schedule will be sent to them in real-time notifications to their mobile device.
In-App Messaging
You can also communicate with your inspectors through the in-app messaging system. This feature allows you to:
- Quickly send messages to inspectors in the field
- Easily receive messages from inspectors on the go
By utilizing fire door inspection software effectively, you can optimize your team’s efficiency, save time and fuel costs, and improve communication with your inspectors on the go. Imagine how much smoother your operations will run when you have all these powerful tools at your fingertips!
Fire Door Inspection Revenue Growth Tools
Fire door inspection software can help you significantly increase your monthly revenue by utilizing the deficiency tracking feature. The deficiency feature will pull any deficiencies noted on an inspection report and place them in the deficiency tracker automatically. You no longer have to review each inspection report, search for deficiencies, and then manually move those deficiencies into a sales cycle. Fire inspection software will do this automatically and put the deficiencies together so you can manage their status and see where each deficiency is in its lifecycle.
Imagine this scenario: you noted a deficiency on a report but haven’t provided a quote to the customer yet. The deficiency tracker will tell you that the deficiency needs to be quoted, letting you know that the deficiency hasn’t started yet.
Keep Track of Deficiencies Throughout Their Lifecycle
- Once you create the quote and send it to the customer, the status will be updated to pending approval from the customer.
- After the customer approves the work order, the status will be updated to tell you the quote has been approved and the work order has been created and is ready for scheduling.
- This process will continue and the status update will change through each step of the lifecycle of the deficiency all the way through completion of the repair.
This will help keep track of the deficiency as well as make sure that no deficiencies slip through the cracks and that you make all the repairs that your inspectors find in the field, ultimately helping you increase your monthly revenue.
Customer Approval Made Easy
The customer, once they receive notification of the quote, can log into the portal where they can review and approve or reject the quote you provided. If the quote is rejected, you can make any adjustments as necessary and resubmit the quote where the customer can then approve it and you can schedule the repair.
Fire Protection Software Integration Features
ARIES fire door inspection software has a feature that allows you to connect it to QuickBooks. This integration enables you to sync ARIES with QuickBooks for invoicing all your inspections and repairs. By connecting these two systems, you can save time by eliminating the need for double data entry. You no longer have to enter the information from the inspection in one system and then enter it again for the QuickBooks invoice. When you use fire inspection software that integrates with QuickBooks, the invoice is created automatically. This invoice can then be sent directly to the customer, where they can review it and pay online using their credit card.
The benefits of this integration include:
- Significantly decreasing the time it takes to get paid on your invoices
- Allowing you to get paid faster while doing less work
- Reducing the risk of errors
- Ensuring that your invoicing is accurate and timely
Optimizing Your Operations
Integrating your fire protection software with QuickBooks streamlines your workflow and improves efficiency. Instead of manually transferring data between systems, the integration handles it for you.
By using fire door inspection software like ARIES and integrating it with QuickBooks, you can achieve the following:
- Automatically generate invoices based on inspection data
- Send invoices directly to customers for review and payment
- Accept online payments via credit card
- Reduce double data entry and save time
- Get paid faster with less effort
Integrating your fire protection software with other business tools like QuickBooks is a smart way to optimize your operations. It allows you to focus on providing quality fire safety services while the software handles the administrative tasks.
This integration feature is just one of the many benefits of using modern fire inspection software in your business. It’s a win-win situation that can help you grow your business and provide better service to your customers.
Take the Next Step to Improve Your Fire Protection Business
Running a fire protection business requires effective ways to handle inspections, track repairs, and stay compliant. Our team has guided companies through implementing software that makes these tasks clear and simple. Let us demonstrate how our fire door inspection software aligns with your business goals. Schedule a demo with us to see how automation will improve your daily operations and help your teams work smarter.
